Putting Value in Waste
Putting Value in Waste
Save Our Environment Trust (SOET’s) purpose is to build climate resilience in communities through the implementation of climate mitigation and adaptation programs. SOET interventions are all designed to meet the set targets of sustainable development goals. Our primary focus goal being SDG 13 (Climate Action). SOET complements and supports existing government and private sector initiatives that strive to protect and conserve the natural environment. This is being achieved through the implementation of the following programmes: School and Community Environmental Awareness, Renewable Energy and Waste Management, Biodiversity Conservation, Forestry Conservation, Food Security and Agriculture and Information, Education, Communication (IEC) and Materials Development. Our programming focuses on transforming and improving the lives of individuals and families who are being affected by climate change and living in marginalised and extremely poor communities. Core activities include: climate change education, waste management, small scale agriculture, small livestock production and in inclusive global societal engagement so that no one can be left behind by 2030. The mission of the organization is to also work hand in hand with the African Union Agenda 2063 which is driven by the objective of Sustainable Development Goals.

d) (i) Briefly describe organizational structure, governance and administrative framework, including staff numbers, roles, etc. Provide an indication of the legal status with any supporting registration/legal documentation as annex. If none, provide an elaboration of its nature of existence. Provide recent audited financial statement if any.
EXECUTIVE DIRECTOR- Reports to the Board of Trustees, Responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors. Has overall strategic and operational responsibility for SOET staff, programs, expansion, and execution of its mission. Develop deep knowledge of field, core programs, operations, and business plans.
Human resources planning and management- Determines staffing requirements for organizational management and program delivery. Oversees the implementation of the human resources policies, procedures and practices including the development of job description for all staff. Establishes a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations. Recruits, interview and select staff that have the right technical and personal abilities to help further the organization's mission. Ensures that all staff receives an orientation to the organization and that appropriate training is provided.
Financial planning and management- Expand local revenue generating and fundraising activities to support existing program operations and use external presence and relationships to garner new opportunities. Work with staff and the Board (Finance Committee) to prepare a comprehensive budget. Work with the Board to secure adequate funding for the operation of the organization. Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization. Participates in fundraising activities as appropriate. Approves expenditures within the authority delegated by the board and ensure that sound bookkeeping and accounting procedures are followed. Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization. Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization. Ensure that the organization complies with all legislation covering taxation and withholding payments.

PROGRAM ASSISTANT- Reports to: Programme Manager Time Works: Planning, Design, monitor, evaluate, operational and administrative support administrative and logistical support for projects, initiatives, and programs. Acts as the main contact person during the absence of team members, following-up on any emergencies with appropriate in-house staff, and sharing workload with Program Assistants from other teams Works with other Program Assistants to coordinate work activities, meet deadlines, and provide support where needed; and performs other related duties in accordance with instructions from team members. Liaises with members of other host organizations to coordinate logistical arrangements for workshops. Drafts contracts, budgets, and donor reports with direction from manager. Processes financial documents including contracts, expense reports, invoices, etc. Writes routine reports and correspondence, and assists with the development of project/program materials.

FIELD OFFICER- Reports to: Programme Manager and Programme Assistant Time works: Field work, monitoring, evaluation, documenting and training. Advise supervisors on programmatic strategy, including where to focus program resources, how to develop operational relationships with relevant stakeholders, and how to address programmatic challenges as they arise. To assist the programme manager in planning, management, execution and monitoring of all project activities. Participate in the annual integrated planning and budgeting process, including mid-term and final substantive and financial reports, in direct coordination with the programme manager, under the supervision of the finance manager. To work in close coordination with other departments within SOET to ensure quality of work.




ii) How many direct and indirect beneficiaries (gender segregated) are in the project

Number of Direct beneficiaries Number of indirect beneficiaries
Number of Men Number of Women Number of Men Number of Women
200 300 500 700

iii) How many members are in the project committee (gender segregated). List the names of project committee members and IDs
Members
Male ID
First Name Surname
Oswald Simbarashe Chishanga 29-250883 M18
Tendai Maregere 26-2004195 S26
Edwin Moyo 03-141671 J 03
Thulani Mtombeni 63-2067451M03
Ignatious J Nxobo Nxobo 13 – 2002736 J 44

Female
Abigail Nawasha 43-157935 Y47



iv) If there is no project Committee in existence, indicate the management structure that will be in place for this project and what will be the role

List of number and key functions of core organization staff
1. Executive Director- responsible for overseeing the overall project implementation including high level communication with the funding partner, staff management and high level stakeholder engagement. Ensures that internal and external auditing is conducted regularly. Coordinates with the chairperson of the Board in making sure board meetings are conducted as planned.
2. Managing Director/Programmes Manager- Programmes Manager coordinates the design and implementation of all projects and activities. Responsible for the design of project documents and resource mobilization efforts (technical and financial), supervises office and field staff and approves field requisitions.
3. Monitoring & Evaluation Officer- develops M&E systems, undertakes and manages all M&E activities and produces weekly, monthly and annual monitoring and evaluation reports in line with the organizational M&E plan. Designs and implement learning platforms for the Board, management and staff on issues arising from given operational and/or project/program evaluation reports. The learning also focuses on when one or more personnel in the organization had participated in a capacity development workshop or attended a conference.
4. Entrepreneurship Officer –Coordinates and manages the Entrepreneurship and ICT programmes. Identifies needs and develops strategies for empowerment of youths in entrepreneurship and ICT to achieve sustainable livelihood options.
5. Finance and Administration Officer- responsible for budget preparation, financial management, financial reporting, recruitment and contracts development. Also responsible for all project procurement processes.
6. Interns and Volunteer –located either at the Save our environment Offices or in the field. With support from the Programme Officers, the interns are responsible for project implementation at field level, beneficiary selection and field level stakeholder engagement, continuous supervision of project activities and addressing issues raised by beneficiaries through a beneficiary feedback mechanism. The interns/ Volunteers will support programme officers in the selection, management, supervision and training of Save our environment Agents. The organization ensures that the work of the interns meets their academic fieldwork requirements.


iv) What is your Current Annual budget: ___10,000____________________
v) Does the organization have a Constitution Certificate of Registration, please attach a copies.

YES


vi) Has the organisation received a previous grant from other sources? If Yes, indicate in the table provided below; If No, place N/A in the table below:

Name of Project Name of Funder Amount of Grant (US$) Year
COVID 19 Emergency Food Relief Project – 6 Months Good Deeds Day International USD 5000.00 2020
Promoting Digital Engagement in Crisis – 12 months Give Watts International One year fully paid ZOOM subscription 2020
Sanitary Wear Distribution International Association of Volunteer Effort 500.00 2020
(Please add rows to the table as required

e) Describe previous experience relevant to the proposed project, including activities related to global environmental issues; or experience with projects that focus on sustainable development at community level.
Our organization has been engaged in waste management since 2015. We are actively involved in waste management through collecting waste and exporting it to South Africa. This has given us the expertise and experience required for the effective management of the project at all levels. We have also managed to acquire the relevant documents essential for the project from the relevant authorities. Up to date, we have managed to collect and export 300 tons of recyclable waste including plastic, cardboard box, pet bottles, glass etc. We therefore aim at expanding this project through local based waste processing. The supporting documents for the current waste collection and exporting process can be provided if needed.

f) Please indicate the organization’s prior engagement with GEF SGP (e.g. grantee, partner, etc), i.e Has the organization received a previous grant from the GEF Small Grants Programme? (Yes) (No). If Yes, complete the table below. If NO, insert N/A in the table.

Project Number Project Title & Location Total Grant received Summary of achievements Gaps to be addressed by grant being applied

N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A
g) (Please add rows to the table as required

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PART 2: PROJECT PROPOSAL

SECTION A: PROJECT FRAMEWORK

1. Project Summary

This project aims to create a clean and safe environment for communities in Gweru and Chiwundura through waste management. The project shall be implemented in the course of two years at a cost of USD 50 000.The projects main goal is to significantly reduce the amount of recyclable waste materials like cardboard box, plastic, pet bottles, cans and glass in communities through the adoption of the concept of putting value in waste. Communities shall be actively involved in the project through collection of the aforementioned recyclable waste materials. The project shall adopt two waste management processes. The first shall be selling collected recyclable waste materials to waste processing companies and second shall be to process the waste ourselves through the investment of a processing machine that turns waste plastics into building materials. Collectors shall be paid according to the tonnage they would have collected. Among the expected results from the project include, significant reduction in the amount of waste being dumped at illegal points, improved livelihoods, increased awareness in waste management concepts, creation of a clean, health and safe environment, empowered communities equipped with knowledge and skills to make positive development on the environment and employment creation. In addition, the project aims to ensure sustainability in the sense that people are being empowered on more innovative activities that have less negative impact to biodiversity. Furthermore, to scale globalization in Zimbabwe as a developing country, the project also seeks to promote full utilization of resources that are already on the ground. This will help in empowering livelihoods on the importance of being diverse since the community will be engaged during and after project implementation.

2. Project Justification and Baseline

Problem Analysis:

State the
Problem/Issue or Challenge Zimbabwe has over the last few years witnessed a significant increase in the amount of waste being dumped at illegal point. There is unprecedented illegal dumping of waste at illegal points and this is coupled by the failure of the city council to collect waste on time and inadequate waste collection materials. This has driven people to dump their waste at illegal points where people occasionally burn the waste causing serious health hazards. This waste is also fueling the outbreak of diseases like typhoid and causing flooding since it blocks water drainage holes. The landfills have also become a health hazard since there are no sustainable waste management strategies and policies in place. In some cases, waste at the landfills has been burned thus causing massive air pollution to the environment. The monthly national clean up campaigns initiated by the government have failed to sustainably address the waste management crisis in the country. Challenges that have plagued these clean up campaigns include late or no collection of waste, general lack of interest to participate by the community, 90% of the waste is dumped at landfills and not recycled and lack of stakeholder buy in. Many dumb sites produce smoke on a daily basis when waste is burnt which further causes global warming and acid rains. Therefore, the goal of the project is to ensure that waste is valued.
What are the causes of the problem/issue or challenge? Direct Causes Indirect Causes
1. General lack of interest participating in environment related initiatives by the communities
2. lack of/ unavailability of waste processing industries in Zimbabwe
3. enforcement of waste management regulations or policies is weak
4. fragmented stakeholders response to the waste management crisis in Zimbabwe Funding

Environment initiatives are not prioritized by the government

? How the project relates and will be contributing to the SGP Country Programme Strategy
? How the project relates to other relevant programmes supported by government, GEF and other donors, and private sector.

This project is in line with SDG 1 (No Poverty); SDG 12 (Responsible Consumption and Production), SDG 13 (Climate Action) and SDG 9 (Industry, Innovation and Infrastructure. With the increased economic instability in Zimbabwe and the outbreak of the Covid-19 pandemic, the number of unemployed youths is increasing by the day thereby creating significant problems such as poverty, unemployment and pollution. Because of this, innovation and creativity through entrepreneurship has become one of the largest sources of livelihood for youths. This project will focus on providing youths with the relevant information (training) and materials needed for waste collection, recycling and management.

3. Project Goal, Objectives, Activities, Outputs and Outcomes

Please describe the project framework and implementation plan by completing the table 1 below:
a) Overall Goal/Primary Objective: Proposed project should include environmental objective, along with development/livelihood objective as relevant.

b) Specific objectives: List all objectives to be addressed by project
c) Activities: List all activities to be implemented per objective
d) Project Outputs: Please describe measurable changes which will have occurred by the end of the project as a result of the planned intervention (e.g. XX hectares of community management conservation area established. XX community members is trained and improved on waste management).
e) Project Outcome: Please describe what will be produced as project results, in terms of changes in the institutional and behavioral capacities, changes in knowledge, attitudes, beliefs, policies, livelihoods and environmental conditions.

(For this section, please complete the Results Framework Table below)
Table 1 - Results Framework: (This is the most important part of the project proposal. Please take your time and use the guidelines provided)
GOAL
(Every project should
have one goal) OBJECTIVES ACTIVITIES
(activities must contribute to the achievement of objectives. Sometimes it takes more than one activity to achieve an objective) INDICATORS FOR PLANNED ACTIONS OUTPUTS OUTCOME

Providing communities with environmentally sound management of all forms of waste and significantly reduce its release to the land, air and water, in the process minimizing waste adverse impact on human health and the environment. (i) To promote good environmental habits through cultivating a culture of responsibility and good environmental behaviors in Chiwundura and Gweru communities by December 2023.
- Community sensitization meetings
- Capacity building training
- Establishment and support of community environment clubs’/action groups






Baseline:
• 12% of community are practicing good environmental habits
• 90 % of community to practice good environmental habits 5 Community sensitization meetings conducted

10 Capacity building trainings conducted

500 people trained in waste management

5 Community environment clubs/ support groups established and supported 60% reduction in the amount of waste being dumped at illegal points, empowered communities equipped with knowledge and skills to make positive development on the environment.

Improved coordination between stakeholders in waste management initiatives

Improved meaningful participation and engagement by community groups in environment related initiatives

50% reduction in the amount of waste going to land fills

Fostering of grass root community driven solutions to environment challenges facing communities
improved livelihoods, increased awareness in waste management concepts and creation of a clean, health and safe environment

Improved infrastructure development

Employment opportunities created with people taking waste management as a career


60% reduction in waste dumped at illegal points

good environmental practices and behavior cascaded to a wider section of the population.


(ii) To substantially reduce waste generation through prevention, reduction, recycling, reuse and recover in Chiwundura and Gweru
- Collecting and selling recyclable waste materials like cardboard box, plastic, pet and cans
- Processing plastic and pet into building materials (durawalls, bricks, pavements, roof and floor tiles)
- Clean up campaigns






Baseline:
• 5% are collecting and selling recycle waste materials.
• 1% are processing plastic and pet materials into building materials
• 15% are engaged in clean up campaigns
Target:
• 60% of the community members should be collecting and selling recycle waste materials
• 25% should be processing recycle material
• 75% of the community members should be engaged in clean up campains 500 tons of recyclable waste materials collected, sold and processed

500 people empowered with waste management initiatives

Building materials like durawalls, pavements and tiles produced from waste materials.

25 tons of waste exported to South Africa per month

-50 clean up campaigns conducted
(iii)To provide 1000 waste bins for communities, schools and businesses in Chiwundura and Gweru Districts by December 2023



- Bins and bin liners distribution










Baseline:
• 10% have bins and bin liners.

Target:
• 60% of the community members should have bins
. 1000 bins and bin liners distributed in communities
 

Project Snapshot

Grantee:
Save Our Environment Trust
Country:
Zimbabwe
Area Of Work:
Chemicals
Grant Amount:
US$ 50,000.00
Co-Financing Cash:
US$ 37,220.00
Co-Financing in-Kind:
US$ 13,700.00
Project Number:
ZIM/SGP/OP7/Y2/CORE/CH/2021/04
Status:
Currently under execution
Project Characteristics and Results
Gender Focus
Environment Management Agency is the main government environment regulatory organisation. It is responsible for the coordination of stakeholders involved in environment issues in Zimbabwe (Contribution to the project - High influence, Positive Support in capacity building initiatives and to play a role in scaling up and continuation of the project after our direct intervention). Rural District Council (Councilors) – High Influence, Positive Support- To provide land for different activities to be implemented in the district Chief and Village Heads – High Influence, Positive Support. Give authorization to work in the district. To assist in the mobilization of beneficiaries of the project NGOs/CBO’S – Moderate Influence, Positive Support. To assist with base line data and general research of the project. To provide the database of beneficiaries assisted in previous interventions under their work and the extent of assistance. This shall reduce duplication of roles and double benefits by beneficiaries.
Emphasis on Sustainable Livelihoods
Sustainable Development Goals aims to ensure that no one is left behind development initiatives by 2030. Therefore, the project aims to ensure that climate change action understood by the communities as this will directly limit high rates of deforestation. In addition, communities will obtain knowledge that have less negative impact on the environment through burning waste as well as veld fires that are affecting O Zone layers. Rainfall patterns are changing due to misuse of the environments and more areas are experiencing cyclones in Zimbabwe. Therefore, by impacting rural communities will help to ensure positive change in climate which is at climax levels. Through innovation, beneficiaries will get to know other products which plastics can make such as pavements, bins and other valuable commodities produced through bailing machine
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SGP Country office contact

Ms. Tsitsi Wutawunashe
Phone:
263-4-338846/44
Fax:
(263) 700946
Email:
Mr Luckson chapungu
Phone:
+26304338836
Email:

Address

P.O. Box 4775
Harare, AFRICAN REGION, 264-4-